Free template
Free Call Sheet Template
A call sheet tells every cast and crew member where to be, when, and what is shooting that day. Fill in this free call sheet template right on the page, then print it or save it as a PDF in US Letter or A4, or download it as a spreadsheet for Excel, Google Sheets or Numbers.
Written and reviewed by ScriptLix Editorial
Call sheet
Scenes
Cast
Crew
How to use it
- 1
Fill in the day: production, date, call times, location, parking and the nearest hospital.
- 2
Add the scenes you are shooting, the cast with their pickup, makeup and set times, and key crew.
- 3
Print it or save it as PDF, or download the spreadsheet to edit and send from your own email.
What goes on a call sheet, and when does it go out?
| Item | Typical practice |
|---|---|
| Sent | The evening before the shoot day, once the 1st AD has wrapped the day |
| General crew call | The time most crew start. Departments with long setups come earlier |
| Shooting call | When the first shot is expected to roll, after setup and rehearsal |
| Cast times | Pickup, then hair and makeup, then on set, listed per actor |
| Safety | Nearest hospital with address, plus any stunts, weapons or water work flagged |
| Pages | Total pages for the day, counted in eighths: a 1 4/8 page scene is 12 eighths |
Who makes the call sheet?
On most sets the 2nd assistant director builds it from the shooting schedule, and the 1st AD signs off on it. On a short film, it is often the producer or the director doing it at midnight. Either way, it goes out the evening before, so people can plan their morning.
The schedule comes from the script breakdown: each scene’s location, cast and length in eighths of a page. If you have not broken your script down yet, our free script breakdown tool does it from a PDF in a few seconds and gives you the scene list to copy in here.
What do people actually read on it?
Their own call time, the address, and parking. Put those where the eye lands first, which is why this template leads with them. Next comes the scene list, so departments know what to prep, and the cast times, so hair, makeup and wardrobe can plan the morning.
The nearest hospital is not decoration. List the full address, and flag anything risky in the notes, such as stunts, prop weapons, water, heights or night driving. It is the line nobody reads until the day they need it.
Should I use a spreadsheet or a PDF?
Send a PDF. Everyone can open it on a phone and nobody can change it by accident. Keep the spreadsheet version for yourself, because tomorrow’s call sheet is today’s with a few cells changed. The download here works in Excel, Google Sheets and Numbers.
Questions writers ask
What is a call sheet in film?
A one or two page document sent the night before a shoot day that lists call times, location, scenes, cast and crew, and safety details for that day.
Is there a free call sheet template?
Yes. Fill this one in on the page and print it as PDF in US Letter or A4, or download it as a CSV spreadsheet. No signup.
Is there a call sheet template for Word or Excel?
The CSV download opens in Excel, Google Sheets and Numbers. For Word, print to PDF from this page, which keeps the layout.
When should a call sheet be sent?
The evening before the shoot day, after the current day wraps, so cast and crew have the final times before they go to sleep.
What is the difference between crew call and shooting call?
Crew call is when most of the crew starts work. Shooting call is when the first shot is expected to roll.